10 Easy Steps To Holding a Successful Event

 

1. Decide what type of event is right for you.

  • Talk to friends, family and others you trust to get ideas.Take a look at our list of event suggestions or contact us to discuss.
  • Think about who you would like to have participate/attend your event – your target audience.
  • Keep it simple – hosting an event can be very time consuming.
  • Start small and keep it manageable – small successes are a great place to start.

2. Set your fund raising goal!

  • Setting a realistic financial goal– whether it is a small or large amount – gives you something to work towards.
  • Set a budget – thinking about all the costs that could be associated with running your event – remember that these expenses reduce your total donation.
  • Use our Third Party Event Agreement Form to formulate your financial plan.

3. Choose a date!

  •  Think about how much time you need to plan your event
  • Consider the time of year and weather conditions if it is an outdoor event
  • Think about other community events or major holidays that may impact attendance at your event
  • Remember your target audience when deciding on the event and time.

4. Tell us about your event!

  • Give us a call and tell us about your plans at 1-800-463-1119
  • We want to know all about your event and help to support you to be successful.
  • Complete the Third Party Event Agreement Form and send it to us by fax/mail/email before initiating your event.

5. Recruit help

  • Look to friends, family, school mates and co-workers to help with the planning and rollout of the event.
  • Think about your volunteers strengths and how they can contribute to your goals when assigning tasks/duties.
  • Assign duties to individuals to make sure everyone knows what is expected of them
  • Create a planning committee and follow up with them regularly.

6. Promote your Event

  • Think about how you want people to know about your event
  • Flyers, posters, brochures, tickets, email, twitter and facebook are all great ways to tell your contacts about your event.
  • Please contact us to arrange for the best way to use our Logo and other copyright material and to let us know who your sponsors are to avoid any conflicts of interest.
  • We can suggest ways our name and logo can be used and other helpful hints to get the best exposure for your event.

7. Plan the event logistics!

  • Whether big or small, some planning will be needed to run a successful event
  • Event day is always hectic – making sure you have enough people on hand to help and clearly defined jobs will make the day run smoother.
  • It is always helpful to have a timeline that shows all the items of the event, when they happen and what you need for it to run successfully.
  • We would be happy to offer insights – we are just a phone call away.

8. Thank Everyone

  • This is THE KEY to making your event successful.
  • Acknowledge everyone who participated in your event, let them know how much their support meant to you and how much you have appreciated their help.
  • As soon as possible – let people know how much you raised.
  • We can help here too – contact us for details on how we can help.

9. Make your Donation

  • Please submit all funds to Epilepsy Ontario no later than 30 days after your event so we can put your fundraising efforts to use as soon as possible.
  • Ensure you enclose your Follow-up Report so we can complete the donation receipts as soon as possible to your supporters.

10. Congratulate yourself

  • Taking on the challenge of hosting your own fundraising event has its challenges and we recognize the effort and time commitment you make.
    THANK YOU!
  • Every donation helps us reach our goals to build a VOICE for Epilepsy.
  • Your commitment to being creative, having fun while supporting an important cause makes you an amazing person!
  • Share your photos and story with us – so we can share your success with the Epilepsy Ontario community! Thousands of people will be grateful!

For more information contact:
Epilepsy Ontario
info@epilepsyontario.org